Agenda+(5-5-15)

METHACTON FOUNDATION (EFMC) ** WIKI Meeting Agenda ** ** May 5, 2015 ** Attending WIKI (sign in here): Judy Harris, Angela Linch,Karen Pflug-felder, Mark Constable, Carole Staats, Sherry Cain-Ordway, Marijane Barbone, Jim Beam, Cathleen Barone, Patrick Duffy, Dr. Wini Hayes I. – Old Business
 * 1) A. Minutes (type name to approve) Angela Linch,Karen Pflug-felder, Carole Staats, Sherry Cain-Ordway, Marijane, Mark, Jim, Patrick
 * 2) B. Other:

II. – Finance:
 * 1) A. Treasurer's Report - Carole Staats

-TD Bank Balance $46,203.50 - PayPal Account __$ 11.11__ Total Assets $46,214.61 Short Term Liabilities - Arts Fund Program $ 2,412.50 - Arts, Corks, Forks Event $ 7,108.74 - Capital Campaign Program $ 789.27 - Environmental Lab Program $15,000.00 - General Fund Program $17,533.70 - Starbright Program $ 870.40 - STEM Program __$ 2,500.00__
 * Balance Sheet as of 4/30/2015
 * Total ST Liabilities $46,214.61**


 * 1) B. Fund Development Committee – Jim Beam

Not much to report. A meeting was held a few weeks ago, but no discernable activity has occurred since. Over $1.3 Million has been committed, but we have been there for some time. Momentum needs to be regenerated. Hopefully, Jim van Horn will get that going soon. Jim
 * 1) C. EITC (Education Improvement Tax Credit Program) – Angela Linch
 * Eagleville's Gail Brown shared a great deal of information that is being incorporated into the Outdoor Classroom grant proposal for the EITC program. This is a commonly approved program, with several already funded across the Commonwealth with EITC funds.
 * Sue Cattie has applied for a grant to assist in funding transportation to Grapevine, Texas, the location of the national TEAMS (Test of Engineering Aptitude, Math and Science) competition. These funds will also likely be appropriately funded through EITC dollars, with this program falling nicely under the STEM umbrella. Sue also provided her grant proposal in order to assist in the application of grant funds applicable to EITC. I would like to request a motion to approve the awarding of $3,000, albeit less than requested, to Sue Cattie and the MHS TEAMS team for the funding of transportation related to the upcoming competition in Texas. Ms. Cattie is currently also working with me to prepare a grant proposal for submission to the EITC program as approved program. However, the funds requested can be allocated out of the 20% unrestricted EITC funds from the Ambler Savings Grant.
 * [[file:EFMCGrantApplicaton TEAMS competition 2015.doc]]
 * I believe the TEAMS team request matches up well with our EFMC mission statement..the concept of STEM related education supports enrichment opportunities and innovation - Please share your thoughts - Mark
 * 1) D. Grant Requests and Status Updates – Angela
 * Troy Sosnovik, Methacton's Technology Director, members of our faculty, and his staff are preparing for the second annual technology showcase. In order to enhance this opportunity, he has sought funds from the district’s technology vendors to support this fantastic event. Several of these vendors have indicated that they would be happy to support the event, but restrictions they must adhere to require them to do so through the district’s Educational Foundation 501(c)3. To that end, he has completed a grant application, but seeks no funds from the EFMC that are not donated expressly for this purpose to the EFMC by outside agencies. Having received this information from his vendors just yesterday, he moved quickly to complete the application and Dr. Zerbe approved it. The grant committee also approved this proposal. While these funds will only pass through the foundation, this presents EFMC the opportunity to build a relationship with these vendors after the fact, in addition to gaining some free great PR for participating in this fantastic event that stands to grow each year.
 * [[file:EFMCGrantApplicaton-TechnologyShowcase.doc]]
 * Skyview's Maria Malizia has applied for an EFMC grant for a "spring courtyard clean-up" project.
 * [[file:Maria Malizia.pdf]]

III. – Reports:
 * 1) A. Governance/Membership – Cindy Boegly
 * 2) Alumni - Karen and Mark C. -There will be 4 representatives from the Class of 1965 marching at graduation. Dr. Jim Brown a former Methacton Administrator is one of them. Karen is taking care of contacting them. She and Rhonda Asher will organize them for graduation. They will be carrying a banner with their class year on it. Mr. Glenn Kulp (retired MHS Educator /MHS Class of 1966) has already expressed an interest in next years alumni march at graduation. (Mark)
 * 3) Communications/Publicity - Angela Linch and Marijane Barbone - Nothing new to report

IV. – Events:
 * 1) A. Art, Corks and Forks III – UPDATE – Cindy Boegly
 * 2) This is Jim. I think the actual event was terrific. Congratulations to those who planned it. I was disappointed in the number of attendees, and I think we should consider having it on a Saturday night, even though there would be a cost involved in renting a place. If that is not preferred, then we need to take a hard look at publicity. I know a lot was done, but I believe we need to try something more to increase the number of people attending. What do others think?
 * 3) I agree with Jim that the attendee numbers were a bit disappointing. A lot of community members missed out on a wonderful event. Much of our publicity was via e-news/web-based communications. It also targeted Methacton families w/students enrolled - When the nice weather finally hit on ACF Monday many from that target group were involved with their child's activities/sports events -MHS sports teams were also involved with their scheduled and/or rescheduled competitions and thus most in those demographic groups did not attend. We should also target the 55 -75+ age group who likely rely on different forms of notification/invitation. Perhaps we can take a closer look at how our potential target audiences match up with our events and how we advertise for those events. Mark
 * 4) 3. Though I was unable to attend, I agree with Jim and Mark regarding the disappointing numbers and fell a Friday or weekend event would allow more to attend this community-oriented and fun event. Our advertising should include other outlets that reach folks that do not have kids in the school system at this point in time. Can we think about signage like the Schwenkfelder Country Fair uses annually? Wini
 * 5) B. MHS Alumni Golf Event – October 2015 - Patrick Duffy
 * 6) C. Warrior Run 5k – November 2015 (Sunday) Mark - First Sunday of November pending date of PIAA X-Country Championships no pancake breakfast schedules for 2015 Warrior Run - hoping to build on first Warrior Run event in the "New Stadium"
 * 7) D. Holiday Fundraiser– December 2015 - Carole

V. – Additional Business: Fields Project, EFMC Fund Development, other:

VI. – Future Meeting Dates:
 * 1) A. EFMC Board Meetings: Tuesday, June 2 – September TBA
 * 2) B. Upcoming Committee Meetings – (Please share your dates)
 * 3) C. Ideas/Suggestions

VIII - Closing and Adjournment