Agenda+(5-6-14)

** WIKI Meeting Agenda - ** **May 6, 2014**
 * EDUCATION FOUNDATION (EFMC) **


 * Attending: (please type your name here to verify attendance): Mark Constable, Carole Staats, Janeen Marzewski, Patrick Duffy, Sherry Cain-Ordway, Marijane Barbone, Jim Beam, Judy Harris, Janice Herman, Jim Van Horn, Cindy Boegly, Karen Pflug-felder**


 * I. – Old Business**
 * A. Minutes (See April 1, 2014)**
 * B. Comments**


 * II. – Treasury and Finance Update – Judy Harris and Mark Constable - The EFMC financial audit took place on 4-24-14. We are currently waiting for a final review and the written report. Preliminary findings indicate that we will have "a clean audit report" and that Gorman and Associates will include "a couple of recommendations to tighten up your controls" (Mark ) __UPDATE:__ I received the written audit report Wednesday and will forward to all EFMC Board members (Mark) **


 * Deposit from AC&F for ticket sales and Art work $10,285.03 **
 * Checks from AC&F for expenses and Artist $2156.65 **


 * Check for Eagleville Enviromental $2000. **


 * Check for Sherry Ordway (HHT) $57.33 **


 * Check to MEL-$319.82 **


 * The Holiday House Tours is now finalized we added $540.23 to the Capital Campaign. **


 * The Capital Campaign has a new balance of $4818.70 **


 * No activity in the Star Bright program. **


 * The AC&F is not finalized is waiting on some checks. **


 * In the general fund $21,262.31 **


 * III. – Committee Reports**


 * A.Membership/Governance – Cindy Boegly**
 * It's not too late to submit candidates for Board Membership. Please submit all nominations no later than May 15 so the Committee has time before the June meeting to review profiles.**


 * B. Alumni - Mark Constable & Karen Pflug-Felder -** **Many Alumni attended the Robert M.Childress Memorial Field dedication ceremonies at MHS on Saturday, May 3rd. The event was sponsored by JP Mascaro and Sons. - Methacton High School will continue the celebration of the 50th anniversary of the school's first graduating class in 1964 at a special concert event on May 15, 2014. The free concert will begin at 7:30 p.m. in the MHS auditorium. Brett Masacaro and past band directors will reunite to help direct the concert. The evening will feature performances by the MHS concert and jazz bands. During the intermission, attendees will have an opportunity to view band memorabilia from the past 50 years. Current and past music teachers will also perform. The Alumni link on the MHS website includes alumni info including an alumni survey which includes info on EFMC. (Mark) -**
 * There will be members of the Class of 1964 attending the graduation ceremonies. I talked to Rhonda Asher and everything is set up although they may not all have gowns (Via Karen) **


 * C. Communication/Publicity – Janice Herman**
 * Still waiting for a finalized "Thank You" ad to go into the Times Herald regarding ACF. (Janice - jgh)**
 * Thank you Janeen for putting the great slide show on the ACF page! (Marijane- MJB)**
 * I will continue this spring/summer to learn more about updates to the Website. Mark and I will set up a meeting to brainstorm what we will do and set priorities (MJB)**
 * D. Fund Development/Partnerships - Janeen Marzewski, filed the EITC report for the 2013-14 school year. In the process of discussing some ideas for future projects, Eagleville Outdoor Classroom, iPad for HS Special Ed Read 180, Watershed Environmental Lab. Will send the audit report when received.**
 * E. Allocations/Mini Grants – Janeen Marzewski, two grant proposals were submitted to the committee for review. One grant from Sue Cattie to pay $780 for entrance fees for students to participate in TEAMS (Test of Engineering aptitude, Math and Science). The other grant submitted is from Lisa Larkin for iPads for the Read 180 program (for the EITC program). The committee would like to support the grant for Sue Cattie's students to attend this national competition, pending there is enough funds in the budget.**


 * V. – Event Reports/Updates**

__**A. Art, Corks and Forks - Cindy**__ A final report will be sent to Board Members via email. Thank you to the Board for your assistance with the event and a huge thank you to the Committee for all their hard work. (Cindy)
 * - Thank you notes were sent to all vendors who participated in ACF (Janice - jgh)**
 * __B. Warrior Run 5k – November 2, 2014__ Janeen, a meeting was held in April to begin the planning for the Run. We are still uncertain about the location due to potential construction. We will decide in July is the event can be held at the high school or be moved to Heebner Park. The park has been reserved. Also, to include more community members, a pancake breakfast will take place during and after the Run. Aramark will be coordinating this breakfast. We will need volunteers to assist with the breakfast. We will not charge runners for the breakfast. Community members will be charged $5 for the breakfast. We hope the cost would be under $3/person. Joe Tricome will discuss costs at the July meeting. -**


 * Additional Warrior Run info: I attended Springford Foundations Run. They had over 280 people preregistered and many more same day registrations. They attributed the success to having Pretzel City time the event. Pretzel city does e-mail blasts of the events and also puts out info at their other runs if they are contracted. That is how I heard about it. (Via Karen) **


 * __C. Holiday House Tour – December 7, 2014 –__ Carole Staats**
 * Nothing to report right now. (Sherry) I gave Judy the information on the thank you gift for John Neilson,**
 * so the Holiday House 2013 can now be closed.**


 * VI. – Capital Campaign/EFMC Sub-Committee Report - Jim Van Horn**
 * The NCS Group has been aproved and appointed as the Capital Campaign Committee's external consultant group. The group has extensive Public School based fundraising experience and has additionally strong experience with Field Renovation and Turf projects.**
 * The Field Improvement Project is awaiting construction bid approval.**


 * VII. – Additional Business (Please share/indicate here)**


 * VIII. – Future Meeting Dates**


 * A. EFMC Board Meetings:**


 * Tuesday, June 3, 2014**
 * Summer 2014 Wiki TBD**
 * September, 9, 2014**


 * B. Committee Meetings: (Please keep the board updated on your scheduled committee meetings)**


 * X. – Closing and Adjournment: PLEASE MAKE SURE YOU HAVE RECORDED YOUR ATTENDANCE BY ADDING YOUR NAME AT THE TOP (“Attending”) - __AND__ REMEMBER TO CLICK “SAVE” ONCE YOU HAVE TYPED IN YOUR REPORTS AND/OR ADDED ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS . **