Agendas

** Electronic WIKI Meeting Agenda ** **__ January 8, 2013 __**
 * Education Foundation for the Methacton Community **

Attending: (Karen Pflug-felder, Janice Herman, Mark Constable, Carole Staats, Sherry Cain-Ordway,Joyce Petrauskas
 * Cindy Boegly, Judy Harris, Janeen Marzewski, Wini Hayes, Jim Van Horn **

I. – Old Business
 * 1) Minutes (from 12-5-12) [Approve (Karen), Approve with 1 correction (Janice), approved(Cindy), Approved (Mark), approved (Sherry), approved (Wini), Approved (Jim)
 * 2) Comments Janice - I believe Janeen and I were going to check with restaurants concerning availability for AC & F - not Joyce as indicated.
 * 3) The restaurants indicated that Sundays are fine. Perhaps, we can continue with Sundays for our events. Sundays have proven to be a successful day of the week for our past two events-Janeen.
 * 4) EFMC Sunday Event days would make sense...fewer school/work conflicts -(Mark)

II. – Treasurer’s Report – Judy Harris

Balance as of $16,291.78 Deposit $3375.00 Total Checks written $10,954.71 General Fund $12,816,31

III. – Bylaws and Guidelines Update – Cindy Boegly /Update as needed No report

IV. – Committee Reports [Please add your “updated info/progress”] > > The Governance/Nominating Committee will be reviewing the list of current EFMC Board members and contacting them to determine their interest in extending their term on the Board. These extensions will result in staggered expiration dates. The Committee is encouraging anyone to suggest names for membership to the Board. Please submit those names to Cindy as soon as possible so contact can be made with those individuals to determine their interest in serving on the Board. //(I would like to nominate Jim Beam as an EFMC Board mDirector. As a lawyer with a strong background in estate planning, great community contacts, step-kids in Methacton and a wife who is a Methacton teacher, I feel he would bring both skills and passion to the board. He is also semi-retired, giving him more time for board work. Wini)//
 * 1) Alumni - Nothing new from Karen, Mark is working on generating a list of MHS employees that are also MHS alumni...contacting MHS employee group members representing adm, maintenance,custodial,utility,transportation, teachers,nurses, secretaries, instructional assistants - need to meet/ discuss with HR - several alumni groups involved in supporting the "lights petition process" part of field renovation project
 * 2) Communication/Publicity – Janice Herman - nothing new
 * 3) Fund Development/Partnerships - Janeen Marzewski & Patricia Thomas-LaRoche No Report-JM
 * 4) Allocation Committee - TBD - **Dr. Quinn and Janice each emailed their requests to be on the allocation committee following our December meeting - only 2 received thus far (Mark)**
 * 5) Governance/Nominating - Cindy Boegly

V. – Events – [Please add your updated info/progress and your planned activities for leading into our next meeting]


 * 1) Holiday House Tour: SUMMARY of December 9, 2012 event – Carole Staats, The Holiday House Tour was a huge success for our first try despite the gloomy, nasty weather. As of today, I do not have an accurate total number of attendees..I 'm hoping it's in the vicinity of 140. We learned a great deal our first time and have some good ideas for next year. By our Feb 5th mtg I will have more information regarding profits. Thank you once again to my co-chairs: Cindy, Marijane & Sherry, we can always count on each other! And, thank you to all the EFMC members for really coming together.......that's what makes a great team!.
 * 2) Art, Corks, & Forks II – May TBA – Karen will be meeting with Beth Hall on Jan. 23rd **(Karen)**. - On December 11, a group including Janeen, Janice, Karen, Cindy, Sherri and I met at Chadwicks. We made assignments of duties based on those present volunteering for certain assignments and made tentative assignments based on past practice. We also discussed the expenditures of funds for making prints of student artwork. This was a concern as we really don't want to print something that may not be purchased...we would prefer to not maintain an "Inventory" of artwork. We came up with a work-around, however, there may be another solution. We toured the area that would be made available to us and we all agreed it fit the bill. Monday will not be available to us as Chadwicks is closed on Mondays and it would not be prudent for them to do so for our event. After giving this some thought, I'd like to suggest that we hold our event on the Sunday evening that the art show closes. That way, we could bring ORIGINAL student artwork to the event directly from the artshow, and return the art on Monday. We can take orders for prints rather than make prints, thus avoiding the problem mentioned above. I'll check with Beth Hall to see if this works for her and check with Chadwicks for the date and report back. If this all works, ACF will be May 5, tiime TBD, based on when the actual show closes. **(Joyce)**

VI. – Capital Campaign Update - Jim Van Horn [ Working on finalizing the Capital Campaign Committee's Corporate Group.Met with Dr. Quinn and a Capital Campaign Consulting group to discuss possible external consultant involvment. Met with Dr. Quinn and Mark Constable to review plans to-date. Also, discussed ways to maximize participation in the campaign.

VII. – Additional Business (Please add updates): Athletic Fields (Dr. Quinn), Logo (Janeen) , OTHER NEW BUSINESS (anyone with additional business note your name and write here)

FYI - Allocation vs Mini Grant Committee/Current understanding/explanation:

The purpose of the Allocation Committee would be to recommend how we should allocate the EFMC funds that we receive. Ex: % of or total amounts to be allocated to: capital campaign fund, mini grant fund, athletic fields improvement, planetarium, operational expenses, savings/investments etc.)...the Mini-Grant Committee would be responsible to call for and then review mini-grant request proposals that match our mission....they would also determine $ amounts to be awarded to successful mini-grant requests once we have sufficient funds to do so. Ex: If the Allocation Committee recommends that we allocate $3,000 of our fund balance to the Mini-Grant Fund (and we have sufficient funds/budget approvals to do so) then the Mini-Grant Committee could call for proposals, review and subsequently approve proposals totally up to their budgeted amount. **(Mark)**

T**hanks for the clarification Mark (Janice)** I think that this committee should be making recommendations to the entire board to approve, and not making the approval themselves. (Joyce)


 * Yes...Recommendations from committees need to be approved by the board before going into effect (Mark)**


 * //( I would like to volunteer to work on this committee. Wini)//**

VIII. – Future Meeting Dates:
 * **NEXT REGULAR MEETING: Tuesday, February 5th, 2013 @ Farina Annex**
 * Electronic WIKI Meeting: Tuesday, March 5th, 2013
 * **Committee Chairs please share your upcoming meeting dates/info here:**

IX. – Closing and Adjournment