Agenda+(3-3-15)

** Meeting Agenda ** ** March 3, 2015 ** Attending: //Karen Pflug-felder, Mark Constable, Sherry Cain-Ordway, Angela Linch, Patrick Duffy, Jim Beam, Marijane Barbone, Cindy Boegly, Carole Staats, Cathleen Barone, Judith Harris//
 * METHACTON FOUNDATION (EFMC) **

I. – __**Old Business**__
 * 1) A. Minutes (see Karen's minutes) - type your name here to approve: Mark Constable;Sherry Cain-Ordway; Karen Pflug-felder, Patrick Duffy, Jim Beam, Marijane Barbone, Cindy Boegly, Cathleen Barone
 * 2) B. Work Session Info from February 3, 2015
 * 3) C. Comments- if you haven't done so already, please respond by Friday, if you are available for happy hour for Janeen on the 12th at Chadwicks. (Sherry)

II. – __**Finance:**__
 * 1) A. Treasurer's Report - via Carole Staats and update via Mark

Account Balances (Income less Expenses) for EFMC

As of: February 17, 2015


 * ====Arts Fund $ 2412.50====
 * ====AC&F $ (576.00 (wine glasses)====
 * ====Capital Campaign $ 1,723.47====
 * ====General Fund $ 11,916.52====
 * ====Environmental Lab (EITC Funds) $ 15,000 (Ambler Savings Bank)====
 * ====Holiday House Tour $ 1956.53 (not including PayPal)====
 * ====MHS Alumni Golf Outing $ 4110.00 (Profit)====
 * ====Star Bright Program $ 870.00====
 * ====Warrior Run $ 1823.52 (Profit)====
 * ====STEM $ 2500.00====

Account Balances as of 2-17-15 $41,736
__Additional info to Note (Mark):__ The numbers above do not yet reflect account transfers authorized at our last meeting. Those transfers included: $2000 from MHS Alumni Golf + $1000 from Warrior Run + $1000 from Holiday House Tour to the Capital Campaign Fund ($4000 total) The remaining funds from those three accounts were to be allocated to the General Fund (see minutes)

Additional Activity since 2-17-15:
 * 2-18-15 Check #1019 $ (934.20) (Gino’s - Capital Campaign Fundraiser Exp.)
 * 2-19-15 Check # 1018 $ (2000.00) (Chris Lloyd Screen Grant /MSD)
 * 2-20-15 Deposit $ 5000.00 (Jim Mangano Capital Campaign Donation)
 * 2-20-15 Check # 1017 $ (82.72) (Angela Linch - EFMC dinner meeting exp.)

Balance w/ Additional Activity: $ 43,720.02 Currrent TD Bank On-line Balance (3-3-15) $49,281.99

C. Fund Development/Partnerships – EITC (Education Improvement Tax Credit Program) I have discussed the grant proposal with Dr. Zerbe, and I will be writing the narrative for an "environmental" grant program per Mark. Once I have the wording (the gentleman at EITC kindly offered to walk me through this first time), I will share with the Board for review before submitting. Do we also want to submit a grant for STEM as well? (Angela) Yes we should also include one for the STEM category (Mark) D. Grant Request: Artist in Residence Mosaic Mural – Nicole Kraus – Eagleville This request has been reviewed by Allocation Committee members. The request is for $2000 of a total estimated budget of $3200. Students are raising the additional funds needed. The Grant would support a 5 day Artist in Residence Program for the 349 students in grades K-4 at Eagleville Elementary. Students will learn the proper techniques for designing and creating a Mosaic Mural. The Artist (Jessica Liddell) will work with the Art teachers and the students during the Artist in Residence Program. The Mural Mosaic would become a permanent part of the Eagleville campus. If approved the Grant $ would come from the Arts Fund Balance. (Mark) I support this, if you are asking our views, but I agree with Cindy that the allocations committee should review all grants first.. (Jim) Agreed as well - follow the process - Marijane III. – __**Reports**:__
 * 1) B. 2013-14 Audit/Review Info - The final Audit/Review document was recently completed. E-copies of the report will be forwarded to the Board for their review prior to the April meeting. There were no significant issues or concerns expressed in the report or during verbal review. (Mark)

> IV. – __**Events**:__ > Are we still planning to do postcards to promote? If so I'd like to get moving on this so that we can get them ordered ASAP. (Angela) Have struck out with 3 local businesses....either not interested or no response. (MJ) I think it is too late now to do postcards. Let's solicit sponsors earlier next time for that (Cindy)
 * 1) A. Governance/Membership – Cindy Boegly I understand Jim Van Horn has resigned from the foundation. Mark can confirm this for us. I believe we need to take a careful look at adding additional quality individuals to the board. (Jim) ---Jim Van Horn submitted his letter of resignation to the EFMC Board effective February 20th. Jim Beam has agreed to serve as chairperson of the EFMC Fund Development Committee (Mark) As I have asked in the past for recommendations for Board candidates, I feel now I need to be more specific and demanding. By the April EFMC meeting, I need one name with contact information from each Board member of a candidate that the committee can follow up with and interview for a Board position. If anyone from the Board wants to join the Governance/Nominating Committee, please let me know that as well. (Cindy Boegly)
 * 2) B. Alumni - Karen and Mark Karen was contacted by Josie Matty at the high school with the name of a women that would like us to use her organization to sell flowers ,etc. at graduation as a fund raiser. I know that in the past we have used Plaza flowers to do this. I recommend that if we are going to do this again, we should again use Plaza flowers. Plaza is owned by a graduate of Methacton whereas the company that contacted Josie is not even local. **I agree that we should continue with Plaza Flowers since they have been generous to us in the past with donations of flowers to the HHT and ACF. We could ask this florist for a donation to our HHT the next time we hold it and decide then if we can support that vendor.** (Cindy) I agree that Plaza has stepped up every time we have contacted them, and very happy to accommodate us. Supporting the HHT would definitely be a good way for the unnamed florist to get involved. (Carole)
 * 3) C. Communications/Publicity – via Angela Linch and Marijane Barbone - (Marijane) - working on publicity for the ACF - info to LP for the television station, inquiry to LP Firehouse on Ridge for the Marquis sign, advertising in local church bulletins, Angela (hopefully) will help facilitate the email blasts to start, and continue weekly, Word is getting out to H&S Associations. We need to further discuss updating the Foundation Brochure. We need to discuss "live." I would be happy to begin the e-alert blasts, we just need to settle on the content. Date and link for tickets online, but how much detail in the description of the event, etc. (Angela) I will forward the e-alert information to Angela that Janeen sent out last year. (Cindy)
 * 1) A. Art, Corks and Forks III – April 13, 2015 (Monday) – Cindy Boegly Reminder that all Board members will be needed as volunteers the night of the event. If you are not available for any portion of the evening, please let me know. Many H&S meetings were postponed in March so committee members were not able to promote the event there. Please sell all of the tickets given to each of you (12) and promote the event whenever you can. Also, please reach out to artists for donations of items we can sell at cash and carry or through the silent auction. (Cindy)
 * 1) B. MHS Alumni Golf Event – TBA October 2015 - Patrick Duffy
 * 2) C. Warrior Run 5k – TBA November 2015 (Sunday) - Mark - No update - currently looking for a coordinator for the event.
 * 3) D. Holiday Fundraiser– TBA December 2015 - Marijane (?? Am I in charge of this???didn't realize that. Don't think that I will be able to do anything - I am away for 3 weeks - end of November/December - MJ)Carole was away during our meeting - She is still coordinating the Holiday Fundraiser (MC) It was suggested that we hold the HHT and ACF events every other year moving forward however if we skip 2015 for HHT and hold HHT in 2016 and ACF in 2017 we are back to back with our events again. I suggest we either hold HHT in 2015 and skip 2016 or hold ACF in 2016 and not in 2017. So to clarify, for those of you who are confused, the events will be held in the same calendar year and skip the next calendar year. (Cindy)  Thought we were working on promoting a December 2015 Holiday Fundraiser which was based on the Skippack Village establishments who would donate 5-10% of their sales during a particular week in December to the Foundation (thus no HHT for Dec. 2015)  follow with ACF IV for Spring 2016.... and then a HHT for Dec 2016---and that would then cycle us to no ACF event for Spring 2017.(MC)

V. – __**Additional Business: Fields Project, other --**__ We have over $10,000 in the capital campaign fun. What is the date this month when we will be presenting a check to the school board meeting? I think we should ask Jim Mangano to be at that meeting as part of the presentation. (Jim) - also, there was to be a capital campaign steering committee meeting on Thursday evening, but it was postponed due to the snow. No new date has been set. No information about the campaign has been disseminated yet. (Jim)

Angela: Are we officially on the March agenda to present both the $2000 (Lloyd grant) and $10,000 (Field's project w/Mangano) ?- If not please schedule and we can follow-up w/ Mr. Mangano and confirm w/ Mr. Lloyd - Thank you.

It was my understanding that we wanted to set a date for the EFMC Board to accept a check from Ambler Savings Bank, and present the grant to the district ($2,000). I was not aware of the $10,000 check presentation. We can set this up, but I need to know what the plan is - we only have two "big checks."

We planned to present the Lloyd/Projection Screen Grant and the $10,000 Field Project Donation at the March Board meeting to help create some Foundation PR and support for our upcoming Art, Corks and Forks Event. (MC)

VI. – __**Future Meeting Dates:**__ we had a very good discussion about the future of the foundation at our last meeting. We cannot do much with this wiki format, but I think we should take the matter up again at our April meeting to try to move things forward.(Jim) Agreed - (MJ)

A. **EFMC Board Meetings Scheduled : Tuesday, April 7 - Tuesday, May 5 - Tuesday, June 2**

We have been scheduling our EFMC Board meetings based on and around the 1st Tuesday of the month - we have occasionally moved the date if and when needed (ex: labor day weekend and Election Tuesday) - Does that still work for the Board? Okay with me. (Jim) It works for me as well (MJ) The dates proposed for the next 3 meetings are fine for me. (Cindy)

B. Upcoming Committee Meetings – (Please share your dates) REMINDER Thursday March 12th at Chadwick's 5pm Happy Hour for Janeen - Please RSVP Sherry ASAP if you have not done so already (MC) ACF 3/13 4pm at Cindy's house-bring art that has been collected so far. (Cindy)


 * VIII - __Closing and Adjournment__ **