Agenda+(1-5-16)

** WIKI Meeting Agenda ** ** January 5, 2016 ** Attending WIKI **(sign in to attend here):** Mark Constable; Karen Pflug-felder, Marijane Barbone, Angela Linch, Carole Staats, Sherry Cain-Ordway, Wini Hayes, Patrick Duffy, Jim Beam (1/12/16 sorry I have been out of action due to illness), Cindy Boegly
 * METHACTON FOUNDATION (EFMC) **

I. – Old Business A. Minutes **(type name to approve minutes**): Mark Constable; Karen Pflug-felder, Marijane Barbone, Angela Linch, Sherry Cain-Ordway, Wini Hayes, Patrick Duffy, Jim Beam, Cindy Boegly

B. Other:

II. – Finance:
 * 1) A. Treasurer's Report/Audit Update - Carole Staats

The following represents the funds in each account as of 12/31/15: (I will email the reports to you and will also provide at next face to face meeting) Arts Fund Program $5,768.12 Capital Campaign Program $274.97 EITC Amber Savings $9,000.00 General Fund $15,588.52 MHS Alumni $1,274.06 PHF-Mid Sch Fnd $6,500.00 Starbright Program $890.73 STEM Program __$4,550.00__ TOTAL $43,846.40 We received $137.49 from United Way for a Capital Campaign donation $5,000 in profit received from the MHS Alum Golf Outing was transferred to the Capital Campaign account. We wrote a check for the Cap Campaign $15,483.33 We wrote a check for Electric Car $3,000 from EITC fund (Both of these checks were presented at the Board Meeting in Nov.) We received a $200 donation from Vantage Financial to Gen Fund We received a $100 donation from JP Mascaro for Golf Outing We received a $50 donation from Margaret Labosh to Gen Fund. In addition to the November UW donation of $137.49, the UW donation of $137.48 received in July was transferred from the General Fund to the Capital Campaign as it was inadvertently placed into the Gen Fund account. At some point this month, I will turn the 2014-2015 financial documents over to the accountant, Diana Schaffer, so she can conduct an audit.
 * November activity not reported at last meeting - **
 * December activity - **

2. B. Fund Development Info – Jim Beam (Angela) The Arcola Social Social Committee contacted Mark with an interest of donating the balance of their funds to the EFMC. This total, $302.68, was delivered to me in cash and a letter of acknowledgement has already been mailed to this group of teachers c/o Abby Holleback. (Jim) -- despite efforts to have a meeting of the core advisory committee for the fields capital campaign, none has been scheduled to date by its chairman. Hopefully, some movement will be made soon. With regard to EITC matters, Stuart Whiteleather reviewed the list of businesses which receive EITC credits and identified those which do business with MSD. I took that lengthy document and consolidated it into a list of only those businesses doind business with the district. Mr. Whiteleather reviewed that list and annotated those businesses which MSD deals with significantly. Angela and others in administration are analyzing the list to prioritize those businesses and determine who from the district will approach each, to ask each business to allocate to MSD a portion of its EITC allocation going forward, or to make a non-EITC charitable donation, or do both. > (Angela) > That is very kind of you to consider this compensation. > As I mentioned in my email earlier this week, I was delighted to receive a $5,000 EITC grant from Pediatric Therapeutic Services, Inc., a vendor of the district. Ms. Fongheiser, with whom I have been in contact for some time, has an interest in seeing the funds go toward programs that benefit students with special needs. Mark, Ms. Fongheiser and will plan to meet with Dr. Susan Angstadt (Director of Pupil Services) to discuss this concept further. Ms. Fongheiser is also open to seeing the funds go toward special opportunities for special needs students to benefit from the existing two approved EITC programs (Planetarium and Mobile Environmental Lab). We have received the check, and a letter of acknowledgement has been mailed. > (Angela) Currently, we have one grant in the pipeline - an $800 grant request from Nicole Kraus and Kassie D'Onofrio for an artist in residence to create a mural at Arrowhead. I received a follow up question from Mark requesting additional detail relative to whether or not it would it be possible for Nicole to include a paragraph with some more specifics on what students "will know/learn/be able to do" as a result of the process. I am awaiting this clarification. Thus far, I have received a "yes" vote from Cindy. (Angela) Updated clarification from Nicole: The students at Arrowhead elementary will be involved in all aspects of the mosaic process. The 4th grade students will be part of the planning and design of the mosaic during art class prior to the artist-in-residence arrival. All students in grades K-4 will work directly with the artist- in- residence, Jessica Liddell, to build the mosaic during their scheduled art classes. Jessica Liddell works with the Kdg and 1st grade student individually, helping them to select glass tiles, and their placement on the mosaic. Mrs. Liddell will assist the 2nd -4th grade students in small groups, assigning them a spot on the mosaic they will need to work together to fill with shape and color. All students will benefit from learning how a glass tile mosaic is created by working hands on with Mrs. Liddell. This is a wonderful real life working experience in the fine arts. > I am also working with Wendy Keller, a retired teacher at Worcester to continues to serve the students as environmental club sponsor in submitting an application to the EFMC for. A Worcester Environmental Club grant of $2130 to purchase binoculars and add additional plants to our Bird Habitat Garden. This garden, started in 2007, is located behind the school and is 12' x 80'.
 * 1) C. EITC (Education Improvement Tax Credit Program) – Angela Linch The officers would like to recommend that the EFMC Board consider awarding Ms. Linch an honorarium of 1% for future EITC funds we receive as a result of her efforts. Ex: If Ms. Linch secures a $10,000 EITC grant from Business X for EFMC we would authorize an honorarium of $100. PLEASE COMMENT: (Mark);Karen - I am in agreement with this. Marijane - I would like some discussion on this. Karen, Angela, Jim and I learned how some education foundations compensate their Executive Directors/employees during our attendance at the Pennsylvania School Foundation Association workshop at Hatboro Horsham School District on November 17th. Some of this was shared during our November 30th EFMC board meeting. As the minutes from that meeting indicate, “We are not there yet.” We are not currently in a financial position to employ someone. During the officer’s meeting on December 8th the officers (Cindy, Karen, Carole and I) had a follow-up conversation on finding a meaningful and appropriate way to show our appreciation to Angela for what she does for the Foundation. Ultimately, we felt that recommending a 1% honorarium for EITC funds, secured through her efforts for the Foundation, would be appropriate, performance based and within EITC guidelines. That is how the recommendation came about. Angela was not aware of the discussion or the recommendation. (Mark)
 * 2) (Jim) - I do not question for a second Angela's value regarding all aspects of EFMC. I am fine with rewarding her in some fashion. However, I have questions. How long does this last? Indefinitely? We have the potential to get to the point where we can hire an executive director or other employee in the future. How does this proposal relate to that? What about Non-EITC donations which are made to the foundation/district? Again, I certainly agree this is a matter for serious consideration, but I believe we should have more discussion at an in person meeting before a final decision is made.
 * 1) D. Grant Requests and Status Updates – Angela
 * 1) //Approving this grant would be similar to the grant we approved last year at Eagleville. Approval would help support Arrowhead students in the Artist in residence experience and allow them to learn about, design and create a mosaic for their school. I believe the $800 grant is reasonable, appropriate and represents the kind of initiative that we can and should support. (Mark)//

III. – Updates: > We encourage nonprofits to share information about their organizations openly and completely. Any nonprofit in our database can [|update its GuideStar Nonprofit Profile]—for free. We combine the information that nonprofits supply with data from several other sources. You'll find GuideStar data:
 * 1) A. Governance/Membership – Cindy Boegly Gary Gallagher and Pamela Kelly are recommended as new members of the Board. Bios were sent out by Mark in a separate email. The Executive Board reviewed and highly endorses both of them for the Foundation Board. The new format recommended for meetings will be implemented in February. If you have committee reports get them to Karen as soon as possible. (Cindy)
 * 2) B. Alumni - Karen and Mark Alumni representing the MHS Classes of 1964-69 gathered together on December 18th at the Skippack Golf Course Restaurant. Topics of discussion included reunions, Homecoming 2015, MHS Hall of Fame Inductions, the field renovation project, Methacton 60’s vs 2015, alumni and friendships that have lasted more than 50 years thanks in part to the “seeds that were sown” at Methacton.
 * 3) C. Communications/Publicity - Angela Linch and Marijane Barbone (Angela) Guidestar - I am working on establishing an up to date "Guidestar" profile for the EFMC. Many philanthropic organizations use Guidestar to vet potential organizations before donating. The EFMC is listed, but our profile is out of date. For more information, visit www.guidestar.org. A snippet from their "About Us" section is as follows:
 * on this Web site
 * on our many [|client and partner websites]
 * in computer applications used by funding entities and private companies that work with nonprofits

Sherry also brought the Amazon Smile program to our attention, a method by which the EFMC can receive 0.5% of purchased made through Amazon by promoting our "Amazon Smile" participation. From NPSD: //Next time you do, use the NPSD Educational Foundation link to //// AmazonSmile.com to earn 0.5% of all purchases for the Foundation which // //supports innovative projects in our schools! // //Here’s how: // //1. Go to smile.amazon.com from the web browser on your computer or mobile device and log in using your existing account. // //2. On your first visit ONLY to AmazonSmile, enter “North Penn School District Educational Foundation” to receive donations from eligible purchases before you begin shopping. //

I initiated the Amazon Smile account, which requires linking our bank account. This requires investigation by our treasurer to ensure that it is safe and not problematic. Mark also suggested that perhaps the board may want to vote on whether or not EFMC should participate. Thoughts? [I think EFMC should participate. Has our communication committee had time to develop a promotional campaign to get the word our across the MSD? This campaign should include tactics to address all sectors of our community and to reinforce this "Amazon Smile" Pogram through out the year. Thanks. Wini] Good points Wini...Amazon Smiles has 365 days a year sales/fundraising potential if we strategically keep getting the word out (Mark)

Let's just say that it was less than I would have expected, but we really didn't give it enough advertising. Hopefully, we can get it off the ground in November 2016. I did receive a check from the Copper Partridge (I'm embarrassed to say how much. I will discuss next month since it was not deposited until January 2016) Have not received any other checks which means now I have to contact them and say, hey, where's our money?? FYI....Nancy and I made several purchases at Floral and Hard and Body Serene (Mark) V. – Membership Vote:
 * 1) D. Art, Corks and Forks -UPDATE – Cindy I'd like to finalize the postcards if we still want to do that. If you received an email from me - or need me to resend - let me know so that I can finalize the document and get the copy to Sherry for printing. - Angela
 * 2) Reminder each Board member is asked to sell 12 tickets each. Give buyer's names to Carole as soon as you have them. (Cindy)
 * 3) E. Skippack Holiday Shopper Fundraiser - UPDATE - Carole

=

 * *Vote to approve the recommendation of the EFMC officers that Gary Gallagher and Pamela Kelly be approved as new members to the EFMC Board: ** We need information.discussion on these candidates before a vote - Marijane PLEASE SEE BIOS and INFO THAT WAS SENT VIA -EMAIL Thank you - (MARK) ======

Mark Constable; Karen Pflug-felder, Angela Linch (These individuals appear to be incredibly qualified and fill roles that are matched very well to needs the Board has at this time.), Wini Hayes, Patrick Duffy, Sherry Cain-Ordway, Carole Staats (I agree with Angela, they fill our needs and would be an asset). Jim Beam (no question they are qualified and should be excellent additions. However, in the future I would prefer to have these types of matters discussed and decided at in person meetings.), I vote to approve both members.(Cindy) The presentation of new members to the Foundation Board for a vote is the final step to Board Membership since the committee is charged with collecting recommended names, profiles and conducting interviews in advance of the recommendation. Candidates will not be presented if they do not fit within our mission. The vote is so any member of the Board, who has an objection to an individual recommended for membership, can voice that objection. We will present future candidates at in-person meetings. (Cindy) Yes to both candidates(Marijane)
 * // Voting to approve (type name here): //**
 * // Voting to reject (type name here): //**

VI. – Future Meeting Dates: B. Upcoming Committee Meetings – (Please share your dates) Thurs. Feb 4 (ACF) C. Ideas/Suggestions
 * 1) A. EFMC Board Meetings: Tuesday, February 2, 2016 – Tuesday, March 8, 2016

VIII - Closing and Adjournment